1. Introduction

NN Group N.V. (along with its affiliates and subsidiaries, referred to as ‘NN Group’) is a global organisation based in Europe and Japan (see also www.nn-group.com). NN Group is committed to protecting the privacy of external and internal applicants. This privacy statement is intended to inform applicants with regard to NN Group’s processing of recruitment data and is applicable to NN Group recruitment and selection activities. This recruitment privacy statement may be modified from time to time to comply with applicable laws or to reflect updated business practices. Please check this page regularly for any changes since there is no prior notice for updates.

When you visit the NN Group career website or use the internal job vacancies site, NN Group collects your information (personal data) (e.g. via web forms). NN Group uses your personal data in a fair and lawful manner; this means that NN Group will collect and process personal data in accordance with the General Data Protection Regulation (hereinafter referred to as ‘GDPR’).

When you visit an NN Group recruitment website with the URL: www.nn-group.com or an internal vacancy site, cookies are placed on your computer, tablet and/or smartphone. Cookies are small, simple text files. On your next visit, the cookies are used to recognise you. For example, cookies ensure that you do not receive, or need to enter the same information each time you visit an NN Group recruitment website. Your settings and preferences are remembered to make the next visit to the website easier. In addition, the information and offers on the site can be tailored to your preferences.

Protecting your privacy and personal data is of the utmost importance to NN Group and is a significant aspect of the way NN Group creates, organises and implements its recruiting activities.

2. Purposes

Personal information (applicant data) submitted by you to NN Group will only be used by NN Group to support you in a responsible, effective and efficient recruitment and selection process. NN Group will collect and process your personal data from unsolicited applications and from current NN Group open positions. NN Group will process your personal data for recruitment purposes only. NN Group recruitment purposes are: matching applicant data with current NN Group open positions, communicating NN Group recruitment and selection procedures and recruitment activities, contacting applicants to schedule interviews/tests and informing you about other relevant vacancies, and recordkeeping in relation to recruiting and hiring. Furthermore NN Group will process your personal data for analysing your appreciation/view of the recruitment process.

You explicitly agree with the above mentioned by confirming this privacy statement in the application process.

3. Your data

NN Group collects and processes your personal data (required and optional) which you have provided directly, via forms and attached resumes, on the NN Group recruitment website with the URLs: www.nn-careers.com or internal vacancy site.

NN Group also collects and processes your personal data through personal contacts of employees of NN Group, via phone calls or via email. Examples of personal data that is collected include, but are not limited to: your contact details (name, gender, address, language, etc.), your education (academic, courses, etc.) your work history (previous employers, references, etc.), information found from public sources as well as information related to credit or background checks, depending on the position you are applying for, and where necessary for the recruitment activities. NN Group does not collect or process any sensitive personal data, such as data that reveals your race or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, health or sex life. If, owing to certain circumstances, NN Group does collect this sensitive personal data, your explicit prior written consent will be asked.

Please note that if you provide NN Group with unsolicited sensitive personal data this information will not be retained and will be deleted as soon as possible.

4. Disclosure

NN Group may disclose certain personal data to a supplier or contractor organisation supplying services which require the use and/or creation of your personal data for the purposes described in this privacy statement and in accordance with applicable laws. Transfer of certain personal data is necessary for (external) recruitment events where NN Group can approach candidates. Or, for example, to send CVs to hiring managers for a vacancy you did not apply for.

In these limited instances, selected third parties may access your personal data. Prior to disclosing any information to any third party, NN Group will ensure that all third party recipients are bound to strict standards of security. In the event of a merger and/or acquisition, NN Group may disclose your personal data to the third party involved in such a merger and/or acquisition but only to authorised personnel involved in the recruitment process. NN Group does not sell or trade your personal data to any third party. NN Group may be obliged to disclose certain personal data to third parties, such as government authorities, in accordance with applicable laws. It may also be necessary for NN Group to disclose your personal data so as to protect the legal rights of NN Group, again in accordance with applicable laws.

5. Transfer

NN Group’s recruitment website (www.nn-careers.com or internal vacancy site) offers you the opportunity to apply online (both unsolicited applications and NN Group current open positions). You can indicate your preferences for a specific country during the online application process. If you choose to apply outside your country of origin, your application data will be transferred to the country where the vacancy exists. The transfer of your application data is for recruitment and selection purposes only. Your consent to transfer your application data to NN Group worldwide recruiters to start recruitment activities is given by accepting this NN Group recruitment privacy statement.

To operate as a global business and to promote an applicant’s career within NN Group, it is may be necessary to process and transfer your application within NN Group’s worldwide operations. Your applicant data will be entered in an international database that is available for NN Group recruiters from the various countries where NN Group operates. Your personal data may only be provided to countries outside the European Union if there is an adequate level of protection in that country. In the absence of an adequate level of protection, it may be lawful to provide Personal Data of an applicant when it concerns the exceptions mentioned in article 44 of the GDPR. The use of this database will involve transferring your personal data outside your country of origin. Your consent to transfer your application data (for processing by worldwide NN Group recruiters) to the various countries where NN Group operates is given by accepting this NN Group recruitment privacy statement. NN Group will ensure adequate security measures for the transfer and processing of your personal data to the NN Group locations in the various countries where NN Group operates.

6. Retention

NN Group will retain your personal data during the recruitment and selection process. NN Group will only retain your personal data after the recruitment and selection process if there is a legal obligation to do so (e.g. equal opportunity requirements in local employment laws). NN Group may also retain your personal data if there is a ‘business need’ to keep your personal data (e.g. keeping your resume on file if a suitable vacancy arises). Without prejudice to local legislation, your personal data will be kept for a maximum of one year. This implies that retention periods in local legislation always need to be taken into account and complied with. After the retention period your personal data will be completely deleted from NN Group’s system.

7. Security

NN Group uses a number of technical, physical and organisational security measures to assure the integrity, confidentiality and availability of your personal data. NN Group has implemented security technologies to protect your stored personal data from unauthorised access, improper use, alteration, unlawful or accidental destruction, and accidental loss. NN Group continues to enhance its security procedures as new technology becomes available. Access to your personal data is limited to NN Group processors who are involved in NN Group recruitment activities. NN Group processors who have access to your personal data are obliged to respect the privacy of applicants visiting NN Group’s website and the confidentiality of their applicant data. NN Group ensures adequate security to protect manual and electronic processing of your personal data and prevent its misuse, in accordance with applicable local legal requirements. NN Group also contractually ensures that third parties and affiliates processing your personal data on NN Group’s behalf will observe similarly adequate security measures, again in accordance with applicable local legal requirements. You have an important role to play in assisting NN Group in keeping your personal data secure.

In case there is a suspicion of a possible data breach an investigation will take place by the NN Group Data Breach Response Committee.

8. Your rights

You have the right to access your personal data held by NN Group. You have the right to request NN Group to correct your personal data. Correction implies supplementing, deleting, blocking or ensuring in another way that your personal data will no longer be used.

NN Group only has an obligation to correct your personal data when the data is factually inaccurate, incomplete or irrelevant to the purpose for which NN Group processes the data. By contacting NN Group (see § 9) you can exercise your access and correction rights. NN Group will process your requests and rectify errors in a timely manner. Please note that NN is obliged to go through an identification process before processing your requests.

9. Contact information

Please note that this contact information can only be used to handle privacy related enquiries. Information about NN Group positions or other non-privacy issues will not be answered. Please send any questions, comments or issues about this privacy statement or NN Group’s applicant data collection and processing activities to the HR Connect Department via NNServicedesk.hr@nn-group.com.