Deputy Corporate Secretary
NN Group has installed a two-tier board: the board of directors or the Executive and Management Board who are responsible for the day-to-day business activities and the Supervisory Board which is responsible for supervising and advising the Executive and Management Board. The Corporate Secretariat team works closely with the chairs of the boards and its members.
Within NN Group, the Corporate Secretariat for the Management Board and Supervisory Board is embedded within the Corporate Legal & Compliance department The Corporate Secretary reports to the NN Group General Counsel & Head of Compliance, a member of the Management Board. The Corporate Secretariat is a team of four professionals: the Corporate Secretary, Deputy Corporate Secretary and two Executive Assistants to the Corporate Secretariat. The Corporate Secretariat works alongside both of the Boards and is responsible for ensuring that the decisions by the Boards are properly recorded and that actions coming therefrom are documented and followed up. Additionally, the Corporate Secretariat, together with the Corporate Legal & Compliance and other staff departments, is responsible to ensure that the directors meet their (statutory) duties under the Dutch Corporate Governance Code, internal policies and procedures and other regulations. At a high-level, the Corporate Secretary and Deputy Corporate Secretary are responsible for:
- Preparing the agendas and meetings for each of the Boards and their committees.
- Working with presenters to ensure that materials submitted are clear, have been vetted by the right stakeholders and that submissions align with the requirements of NN Group’s internal corporate governance framework.
- Memorialising the decisions (inside or outside meetings) made by the Boards including the underlying considerations and rationales for those decisions and that actions resulting therefrom are documented and followed up.
- Providing advice, in liaison with other staff departments, on various topics such as price sensitive information, interpretation of (internal) procedures, governance, etc.
Permanent Education / On-boarding
- Developing annually a permanent education plan and ensuring Board members meet their continuing education requirements and that these are properly recorded.
- Ensure execution of the on-boarding programme.
- Reviewing annually the self-assessment questionnaire and ensuring execution and completion and discussion for both Boards.
- Supporting the Chairman of the Supervisory Board to complete the annual evaluation of individual Supervisory Board members and the Executive Board members.
- Ensuring follow-up on identified actions arising from the self-assessment.
- Applying, in liaison with the Executive Rewards team, the remuneration policy and calculating the remuneration amount to be paid to each Supervisory Board member.
Outside Positions and Conflicts of Interest
- Assisting the Chairman of the Supervisory Board with evaluating, documenting and managing reported outside positions and conflicts of interest.
- Ensuring that activities and transactions are carried out in accordance with NN Group’s internal policies and procedures.
- Preparing the input for the Supervisory Board chapter of the NN Group Annual Report.
- Ensuring that the content and disclosures on the NN Group website are current.
- Coordinating the contact between Supervisory Board members and NN Group staff and the external auditor.
- Maintaining the overview of topics to be discussed and decided by the Boards to ensure compliance with NN Group’s internal policies and procedures.
- Other duties assigned by the Corporate Secretary.
Specific skills and capabilities
- Highly motivated and proactive person who is hands-on.
- Ability to initiate problem solving to get results quickly.
- Ability to self-manage, including to prioritise work(load).
- Strong attention to detail and organisation.
- Customer oriented.
- Strong communication skills and organisational sensitivity.
- High level of discretion and strict adherence to privacy and confidentiality is required.
- Excellent written and oral communication skills in English.
- High proficiency in Microsoft Office (especially Word, Excel and PowerPoint) and with Adobe Pro.
Educational Requirements/ Work Experience
- Preferably legal education or other relevant bachelor or academic education.
- Demonstrable affinity with “financial matters.”
- Preferable Corporate Secretary / (Financial) Risk Management knowledge.
- At least 5 years of relevant working experience (e.g. in the financial (services) industry, a law firm or an international corporate institution).
What NN Group offers
We offer you:
- A fast-paced and dynamic work environment that allows you to work with the very senior leaders of NN Group as well as professional and expert colleagues.
- Plenty of opportunities to develop your career, skills and knowledge through educational sessions hosted through the legal department.
- Flexibility for working at home.
Legal met Job Family Level 4 ( hay level 17 )
This is a function for 36 hours per week and requires flexibility as some activities may occur on weekends and in the evenings. The position is located in The Hague with some limited travel required within and outside of the Netherlands.